GENERAL STATEMENT OF DUTIES: Under supervision performs administrative functions and performs related work as required or assigned.
ESSENTIAL DUTIES:
- greet, announce, and direct visitors in a professional and friendly manner
- answer and forward calls from a multiple line phone system
- assist candidates in the completion of applications
- process attendance and reconcile punch details daily
- provide administrative support for various areas as required
- initiate employee New Hire Orientation process
- open, date-stamp and distribute all mail
- maintain the License and Certifications database
- maintain a safe and clean Administrative area
- responsible for office supply inventory, ordering, delivery, and maintenance
- participation in company sponsored events and training
- provide translation both written and verbal
- contribute to team effort
- maintain company reputation
- secure confidential and intellectual information
- perform all occupational safety and hazard procedures in conjunction with all essential duties
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- E-Time and ADP time management process
- answer multi-line phone system
- general understanding of policies and procedures relating to Human Resources
- the methods, practices, tools, material, and equipment used in the work process
- occupational hazards and proper safety precautions
Skills in:
- bilingual (Spanish) oral and written communication
- time management, organization, and prioritization
- MS Office Word, Excel, and Teams programs
Ability to:
- maintain positive and professional customer service
- establish and maintain effective working relationships with other employees
- communicate effectively and at an appropriate level for this classification
- contribute to operation development
WORK ENVIRONMENT: Employee may be exposed to:
- working in an area that promotes collaboration
- moving mechanical/electrical parts and equipment
- stressful situations while dealing with difficult visitors
- working in an area that may be noisy or distracting
PHYSICAL DEMANDS: While performing the duties of this classification, the employee is regularly required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, bend, or twist; talk and hear, see, and focus. The employee must regularly lift and/or move heavy objects, up to and exceeding 20 pounds.
MINIMUM QUALIFICATIONS: Equivalent combination of experience, education and training which provides the desired knowledge, skills, and abilities of this classification such as:
- a minimum of 2 years of proven experience in a similar role.
- good understanding of office administration and basic bookkeeping practices.